The Jack & Jill Family of Schools is committed to protecting your privacy. Any information you choose to give us will be stored securely and will be used with respect.
View our Parent Privacy Notice.
View our Pupil Privacy Notice.
About this Website Privacy Notice
This privacy notice describes how the Jack & Jill Family of Schools (‘the School‘ or ‘we‘) collects and uses the personal information of visitors to its website www.jackandjillschool.org.uk (our site).
It is important that visitors to the school website read this notice, together with any other privacy information or notices the school may provide on specific occasions it is collecting or processing personal information about, so all are aware of how and why the school is using such information.
This privacy notice should be read in conjunction with the school cookies policy https://jackandjillschool.org.uk/cookie-policy/.
The IT Manager is the person responsible at the Family of Schools for managing how it looks after personal information. The IT Manager can answer any questions about the use of personal information and can be contacted by emailing: firstname.lastname@example.org
What is “personal information”?
Personal information is information that the School holds and from which individuals are identifiable. This includes information such as names and contact details. It may also include technical information such as the Internet protocol (IP) address used to connect a computer to the Internet. The Family of Schools may also use the personal information of your child or children.
Information collected and processed
Set out below are the different ways in which the school uses personal information and where this personal information comes from. It also explains the legal basis for using information in this way.
- When visiting the School website, we collect technical information, including the IP address used to connect to the Internet, login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
- The school also collects information about visitors to the site, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
- The use of information as described above is for the school’s legitimate interest in making sure that its website runs smoothly.
- The School collects personal information direct from individuals making enquiries about it. For example, from telephone calls or email enquiries after viewing the website, when we may receive your contact information and details about your children. This is for the legitimate interest in providing information about our School.
Sharing your information
The school may share your information with third parties as follows:
- We will share personal information with third parties where required to do so by law. For example, as a school we have obligations to share certain safeguarding information with the local authority and to provide Ofsted with the information they need to inspect us. Our legal basis for using personal information in this way is that we have a legal obligation to do so.
- We may share your personal data with third party service providers who act on our behalf such as IT services providers. This use of your information is for the legitimate interest in in making sure that our website runs smoothly.
Third party Links
Our site includes links to third-party websites, plug-ins and applications, for example, Twitter. Clicking on these links or enabling these connections may allow third parties to collect or share data about you.
Where will we store your personal information?
Any personal information that you submit to us through our website will be held on secure servers, based within the UK or the European Economic Area (EEA).
How long will we use your personal information for?
We only retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal information, we consider the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
Please see our Records Retention Policy for more detailed information. This is available on request from the School Office.
What decisions can you make about your information?
Data protection legislation gives individuals several rights regarding personal information. These rights are as follows:
- Rectification: if information the School holds about you is incorrect or incomplete you can ask us to correct or complete it.
- Access: you can also ask what information we hold about you and be provided with a copy. This is commonly known as making a subject access request. We will also give you extra information, such as why we use this information about you, where it came from and what types of people, we have sent it to.
- Deletion: you can ask us to delete the information that we hold about you in certain circumstances. For example, where we no longer need the information.
- Portability: you can request the transfer of your information to you or to a third party in a format that can be read by computer in certain circumstances.
- Restriction: our use of information about you may be restricted to simply storing it in some cases. For example, if you tell us that the information is inaccurate, we can only use it for limited purposes while we check its accuracy.
- Object: you may object to us using your information where:
- we are using it for direct marketing purposes (e.g. to send you an email about a fundraising opportunity);
- the legal basis on which we are relying is either legitimate interests or performance of a task carried out in the public interest;
- if we ever use your information for scientific or historical research purposes or statistical purposes.
Please note that the right to object as outlined above is not absolute. The School will consider any requests thoroughly but are not necessarily required to stop using the staff personal data if they object.
If you want to exercise any of your rights, please contact the Principal.
We may need to ask for evidence of your identity before progressing your request.
You have a right to lodge a complaint with a data protection supervisory authority. The supervisory authority in the UK is the Information Commissioner’s Office – ico.org.uk. If you do have any concerns about how we have handled your personal information we would kindly ask that you contact us in the first instance before you speak to the ICO so that we have an opportunity to put things right.
This policy was last amended in October 2019.